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Fleet and Facilities Division Supervisor job in Tigard

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Organization:  City of Tigard
Job Category:  Facilities
Fleet Services
Job Type:  Full Time
Country:  USA
State/Province:  Oregon (OR)
City:  Tigard
Salary and Benefits:  $4,597-$6,161
08/20/2014

Fleet and Facilities Division Supervisor

DESCRIPTION:

Under general direction, the Fleet and Facilities Division Supervisor gives direction, plans, schedules, assigns, and reviews the work of the fleet and facilities maintenance staff within the Public Works Fleet and Facilities Divisions. In addition, coordinates, monitors, and provides technical input for assigned fleet and facilities maintenance; provides responsible technical assistance to the Division Manager; performs a variety of technical tasks relative to the assigned function area; and performs related work as required.

EXAMPLES OF ESSENTIAL DUTIES:

Establishes maintenance standards for each area of responsibility; evaluates accomplishments of standards.Establishes and maintains maintenance scheduling for buildings, vehicles and Public Works equipment; coordinates work and schedules with other divisions and departments.Ensures city vehicles and fleet maintenance shop are in compliance with all applicable rules and regulations of the Environmental Protection Agency, Department of Environmental Quality, and Oregon Safety and Health Act.Maintains fleet and facilities computer program.Plans, organizes, assigns, supervises, and reviews the work of assigned staff in the fleet and facilities maintenance divisions.Trains staff in work and safety procedures and in the operation and use of equipment and supplies; implements procedures and standards.Observes safe work methods and makes appropriate use of related safety equipment as required.Evaluates employee performance, counsels’ employees, and effectively recommends initial disciplinary action; assists in selection and promotions.Monitors operations and activities of the fleet and facilities maintenance work units; recommends improvements and modifications and prepares various reports on operations and activities; recommends and assists in the implementation of goals and objectives; implements policies and procedures.Determines and recommends equipment, materials, and staffing needs for assigned maintenance projects; participates in the annual budget preparation; prepares detailed cost estimates with appropriate justifications, as required; maintains a variety of records and prepares routine reports of work performance.Contract management, which includes creating scope of work, evaluating, selecting and negotiating, tracking contract cost, and managing the performance of the contractor.Schedules, oversees, and monitors the work of vendors and contractors related to fleet and facility maintenance. Operates computer-controlled HVAC, security, and lighting systems.Provides staff assistance to the Division Manager; prepares and presents staff reports and other necessary correspondence for executive management, State agencies, and other organizations; supervises the preparation and maintenance of related reports, records, and files; ensure the proper documentation of activities.Performs other related work as required.

Knowledge and Abilities:
Fleet and Facilities management practices, work order processing, and recordkeeping; knowledge of the use of modern fleet and facilities equipment and diagnostic tools.Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.Principles, practices, and methods of the maintenance and repair work related to fleet and facilities.Equipment, tools, and materials used in maintenance activities and services related to fleet and facilities.Applicable Federal, State, and local laws, codes, and regulations governing automotive and construction equipment maintenance and repair.Basic principles and practices of budget.Establish and maintain effective employee relations.Prepare and administer a budget. Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.Organize, implement, and direct fleet and facilities maintenance and repair operations and activities.Analyze, interpret, apply, and ensure compliance with Federal, State and local policies, procedures, laws, and regulations.Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.Develop cost estimates for supplies and equipment.Research, analyze, and evaluate new service delivery.

TYPICAL QUALIFICATIONS:

Education and Experience:

Any combination of training and experience, which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Increasingly responsible experience and training in facility maintenance automotive and small engine repair, including supervisory experience. Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of college-level coursework or specialized technical training in building construction, maintenance, or a related field and five (5) years of skilled building maintenance or construction work, including three (3) of lead or supervisory experience. Additional experience as outlined above can be substituted for the required education on a year-for-year basis up to two (2) years.

Licenses and Certifications:

DEQ/EPA Refrigerant Certificate Possession of a valid Class A driver’s license with the appropriate endorsements and satisfactory driving record.Heating, Ventilation, and Air Conditioning (HVAC) Technician License.State of Oregon Limited Electrical license is desirable.Building Operation Certificate is desirable.

SUPPLEMENTAL INFORMATION:

APPLICATION PROCEDURE: All applicants must complete a City of Tigard employment application. Applications may be obtained in the Permit Center lobby at the City of Tigard, 13125 SW Hall Blvd., Tigard, OR 97223, you may download from www.tigard-or.gov. We do not accept applications that are emailed. Please fax, mail, apply online or bring your signed application to Human Resources. Applications must be received by the Human Resources Division.

 



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