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Director of Facilities and Asset Management job in Portland

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Organization:  Portland Public School District
Job Category:  Facilities
Construction Management
Job Type:  Full Time
Country:  USA
State/Province:  Oregon (OR)
City:  Portland
Post Code:  97227
Salary and Benefits:  $94,000 to $115,000
05/13/2014

DISTRICT MISSION:

Our mission at PPS is that by the end of elementary, middle and high school every student by name is meeting or exceeding academic standards and is fully prepared to make productive life decisions.
Our employees' highest priority is to support the work in our schools every day. We want our students to be prepared to succeed, not just at each grade, but for a future beyond our schools: college, careers and fulfilling lives as good parents, neighbors and members of the community.


The District is focused on deepening our understanding of institutionalized racism and its impact on student learning, and providing support for leading systemic equity transformation initiatives in the district and schools.


POSITION SUMMARY:

This position reports to the Chief Operating Officer. The Director of Facilities and Asset Management (FAM) acts as the administrator of all the Districts real property/buildings, equipment and grounds. She/he directs the planning and operation of Facilities and Asset Management through a team of managers and supervisors. This is accomplished in accordance with the Districts Instructional Leadership Framework, Leadership for Results that assures Excellence in Operations and Services: Manages school resources to create a safe, supportive school climate that respects students and sets high standards for learning. The Director coordinates Facilities and Asset Management operations with other District departments and with other community and public agencies as required.


MAJOR DUTIES AND RESPONSIBILITIES:

Directs and coordinates activities for a team of managers and supervisors to initiate, plan, estimate, schedule, implement, administer, monitor, and complete non-bond funded design and construction projects, maintenance, and operation of sites, facilities, and equipment comprising PPS properties.


Participates in planning for capital improvements with Superintendent, Chief Operating Officer, Executive Director of the Office of School Modernization and Board of Education.
Assigns staff responsibilities and authorities.Supervises development, administration and monitoring of departmental budgets.


Responsible for, through the department's management team, development, implementation, evaluation and reporting on: Quality service to schools
Maintenance Management Custodial Management Safety and Health programs Property Management Resource Conservation Energy Management
Effective procurement and bidding documents Design and construction of capital improvement projects. Capital project management systems
Efficiencies and cost reductions Professional Development for Staff

Ensures employee performance and adherence to employment policies, rules and regulations of the District.


CORE COMPETENCIES:

These five core competencies are expected of all non-represented District Office positions. Additional competencies apply to leadership positions.

Racial Equity: Ability to adapt to a variety of situations and committed to racial equity. Ability to build cultural awareness through self-reflection to identify one's own racial and ethnic identity. Open and receptive to multiple perspectives, actively listening and willing to change by understanding the relationship between intent and impact of decisions. Demonstrated track record in building diverse teams and maintaining a professional and respectful work environment.


Leadership: Proven experience in building a customer-focused service organization in a complex, evolving and fast-paced organization, preferably in an urban school district. Highly skilled in facilitation, negotiation, and consensus-building among customers and stakeholders with competing and diverse business needs.
Integrity: Demonstrates integrity in making and following through on commitments; honest in communication and actions. Consistency, fairness and ethical.

Accountability:Holds self and others to consistent set of expectations; assumes responsibility for own actions and results; supports others to assume accountability; when mistakes occur, focuses on solutions rather than placing blame. Creating quality results, courage, innovative problem solving and decision making.

Communication: Excellence in all forms of communication, especially the ability to provide objective policy advice and recommendations to senior management and elected board members, while understanding political issues surrounding major projects. Must be able to transition seamlessly between communicating technical issues to internal and external customers and discussing high-level conceptual ideas with staff, administrators, management, elected officials and the public. Meets regularly with others to promote communication, understanding and resolution of issues; proactively shares concerns and identifies mutual goals; focuses on communication of facts, listens to understand other's perspective.

Collaboration & Teamwork: Willingly collaborates with others to accomplish goals; values the role each individual plays in meeting goals, builds consensus through respectful give and take. Creates a positive, constructive work environment, partnership oriented, values diversity, effective conflict resolution.

Service Orientation: Must be able to demonstrate significant experience leading a customer service-oriented organization and have experience measuring the quality of customer service, developing initiatives to improve customer service, and creating a culture focused on achieving the highest level of customer service, while focusing on district-wide strategic objectives. Tenacious about finding solutions that will improve a situation - displays a can-do attitude in responding to requests from others; actively seeks out information and proactively involves those who can most effectively address a situation.

Management: Proven experience building cohesive teams and motivating staff toward high-quality achievement and the realization of common strategic goals. The ability to encourage, motivate and retain high-performing staff within the parameters of a public sector workforce.

Strategic Thinker:Experience in strategic planning and execution of strategic initiatives. Proven ability to develop and implement a comprehensive strategic plan that is linked to broader organizational objectives and that encourages the development of a responsive, innovative and streamlined service organization. Must be able to anticipate future opportunities and obstacles, and plan accordingly to ensure that the organization can fulfill its core mission while seeking out new challenges.

Decision Maker: A demonstrated track record of collaborative decision-making that balances business needs with political realities.


Problem Solver: A proven leader who can readily identify issues, recommend options, and implement effective solutions.


Innovation/Process Improvement: Proven ability to look beyond current business processes and identify more effective and efficient business solutions. Demonstrated experience in understanding customers' strategic business needs and implementing systems and processes to achieve individual customer goals and objectives, while maintaining district-wide strategic objectives.


Cross Functional Leadership: Develops and maintains positive relationships with others throughout PPS and the community. Proactively collaborates across departmental boundaries.


Business Acumen: Consistently operates area of responsibilities to meet or exceed financial expectations and operating plans. Utilizes existing resources to devise innovative solutions to increase efficiency and effectiveness.


Political Savvy: Proactively define the needs and interest of all stakeholders and incorporate into plans and actions.


Change Agent: Able to turn vision into workable plan. Acts and provides leadership throughout the change process. Engages employees in the entire process and develops commitment for sustaining change.


MINIMUM QUALIFICATIONS:

BS degree in business management, engineering, architecture or related field.


Minimum 8 years of experience in administration and/or Facilities and Asset Management.


Demonstrated ability to manage large capital improvement projects as well as day to day operations of a large complex organization.


Demonstrated ability to: work cooperatively with others in establishing long range facility plans,ability to administer a large department through participatory management, communicate and speak publicly, and accountable for a large complex budget.


A Master's degree in one of the above-identified fields may substitute for two years of the required experience.


Any other combination of education, training and experience which demonstrates the candidate is likely to possess the skill, knowledge, ability and trait characteristics essential for this classification may be considered.

APPLICATION INSTRUCTIONS:
In order to be considered for this position you must complete the District's "management" online application and attach a current copy of your resume.
 

The District is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

Fringe benefits include medical, dental, vision, prescription, life and disability insurance, and sick leave. Depending on insurance option selected by the employee, there may be an employee contribution toward insurance. Portland Public Schools is a public employer and participates in the Public Employers Retirement System (PERS/OPSRP). Eligible employees are required by statute to contribute 6% of salary on a pre-tax basis to OPSRP/IAP.

All PPS job offers are contingent on the satisfactory completion of a background check, including fingerprinting and criminal records.


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