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ASSISTANT DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER job in Santa Clara

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Organization:  City of Santa Clara
Job Category:  Other
Job Type:  Full Time
Country:  USA
State/Province:  California (CA)
City:  Santa Clara
Salary and Benefits:  Annual salary is normally appointed at 85% of Control Point, which is approximately $165,699. Hiring above that amount may be considered based on qualifications and years of experience, up to the normal top of the Control Point range of $194,940.
08/01/2013

THE POSITION

This is a professional managerial position in the unclassified service responsible for the management of the Engineering Division, including the Traffic Engineering, and Building Maintenance, which may be transferred in the future, performing a wide range of administrative functions including preparing and administering the division budget, managing professional staff and performing the most complex work of the division. The incumbent may act in the capacity of Director of Public Works in his/her absence.

As a member of the City’s Unclassified Service, this is an “at will” position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City’s Code of Ethics and Values.

EDUCATION AND EXPERIENCE

Education and experience equivalent to graduation from an accredited college or university with a Bachelor's degree in public or business administration, civil engineering, or an approved related field;Five (5) years of increasingly responsible civil engineering work which includes (2) two years management experience in a municipal public works agency; andA Master’s degree in business or public administration or engineering is desirable

LICENSES AND CERTIFICATION(S)

Possession of a valid Class C California driver's license is required at the time of application and for the duration of employment.Possession of a valid Certificate of Registration as a civil engineer issued by the California Board for Professional Engineers, Land Surveyors, and Geologists is required.Possession of a land surveyor’s license issued by the California State Board of Registration is desirable.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge of:

Effective leadership and management principles and practices, including problem solving and conflict resolution, practices and techniques;Applicable laws and regulations affecting the Public Works Department;Principles and practices of budgeting (operating and capital), communication, safety, contracting, human resources, information technology, public relations, project management, outreach, performance standards, records management, and resources to achieve outcomes and expectations;Important developments in local area, State and Federal government agencies as they relate to the City’s Public Works Department;Research methods and statistical analysis, complex spreadsheets, database applications and project and workload planning;Problem solving and conflict resolution practices and techniques; andEnvironmental and safety practices, procedures and standards, e.g. OSHA, Federal, State and local rules and regulations.

Ability to:

Provide the leadership and management of the department through coaching, enabling and facilitating employees working in a team environment;Evaluate Federal and State regulations and assess impacts on the Public Works Department;Identify, research and gather relevant information from a variety of sources;Analyze Public Works issues & trends, evaluate alternatives and recommend a course of action;Exercise sound and independent judgment, conduct independent analyses and make recommendations on difficult and sensitive issues;Anticipate potential problems, develop contingency plans when needed and solve concurrent problems;Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role, and job; where goals and objectives are clear in order to create an organization that delivers excellent customer service through ethical leadership standards and establish an atmosphere of respect for employees consistent with the City’s Code of Ethics and Values;Build constructive relationships by promoting effective partnerships with department peers, bargaining units, employees, citizens, and others contacted in the course of work;Represent and speak for the department and its work, e.g., presenting, explaining, promoting, defining, and negotiating to those within and outside the department by making clear and convincing oral presentations to individuals and groups, by listening effectively and clarifying information and by facilitating an open exchange of ideas;Work effectively as a member of the department’s management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients;Plan, organize, direct, and coordinate organization activities and effectively manage the work of others in order to operate facilities that are open for business seven days a week, including nights and weekends;Manage complex projects that further the long term objectives of the division and the City by identifying which quality standards are relevant to the project and determining how to satisfy them, by evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards, and by monitoring specific project results;Exercise good judgment in structuring and organizing work and setting priorities, balancing the interests of clients and readily readjusting priorities to respond to customer demands;Communicate logically and clearly, both orally and in writing; follow oral and written instructions;Prepare and present highly technical and complex written and oral reports using multi-media to large groups and City staff;Make effective use of information technology systems to enhance delivery of services, projects related to public works infrastructure, including asset management, maintenance management, work order tracking and Geographic Information Systems (GIS); andWalk or stand for extended periods of time and bend, stoop, crawl, climb, and lift as necessary to perform assigned duties.

TYPICAL DUTIES

This description may not include all the duties listed below, nor do the examples cover all duties that may be performed.

Under general direction, the incumbent will:

Oversee and review the preparation of plans, specifications, estimates, and contracts for public works projects, including streets, sewers, storm drains, transportation and municipal or public structures and buildings;Serve as the City Engineer;Direct the negotiation and acquisition of public lands and right of way;Advise other municipal officials on engineering proposals;Review and develop conditions for private development related to the public infrastructure improvement in accordance with the City’s property development ordinance;Attend City Council meetings;Conduct negotiations on engineering matters;May act as chair, member, or advisor to City committees or represent the City as a member, alternate member, or staff liaison on a variety of outside agencies, boards, commissions, committees, and joint powers authorities;Manage the Engineering Division activities including land development, capital improvement project and design and construction management activities and the building maintenance operations, which may be transferred in the future;Direct, oversee and participate in the development of the Engineering Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures;Review subdivision maps, subdivision agreements and associated requirements;Review and evaluate Requests for Proposals;Develop and administer consultant agreements;Review and approve contract agreement amendments and change orders;Establish the criteria for design and construction of public works projects and standards;Support the implementation of department and/or Citywide goals, objectives, policies and procedures; analyze and recommend strategies to improve effectiveness of operation by conducting a variety of organizational studies and operational studies; recommend modifications to Public Works programs, policies and procedures as appropriate;Support the Director in any matters related to the operation of the Public Works Department;Represent the division and department to the public, outside agencies and organizations and with other City departments;Participate in outside community and professional groups and committees;Make public presentations regarding Public Works Department issues; provide technical assistance as necessary;Conduct research and analysis of complex technical issues; evaluate options and make recommendations for action;Oversee the preparation of the division budget, recommend allocation of division funds within guidelines; monitor expenditures to ensure adherence to the approved budget, manage contractual services;Analyze operations to determine the most efficient and effective assignment of staff;Prepare complete and comprehensive reports and present a variety of reports regarding Public Works issues;Respond to inquiries and concerns from the public and follow through with appropriate actions;Develop and implement strategic short term and long-range division planning;Manage, develop and implement the divisional goals, objectives, policies and procedures;Manage, train and evaluate staff and develop processes designed to support a continuous learning environment;Provide program direction and resolve the more complex land development issues; recommend and implement revisions to codes and processes to improve services and reduce risk; andPerform other related duties as assigned.

SUPERVISION RECEIVED

Works under the general direction of the Director of Public Works or City Manager as assigned.

SUPERVISION EXERCISED

Manage professional, technical, and administrative support staff, and consultants in the completion of assigned duties.

OTHER REQUIREMENTS

Must be able to perform all of the essential functions of the job.

Incumbent may be required to work unusual hours.

SPECIAL CONDITIONS

Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually and upon leaving office, in accordance with City Manager’s Directive 100.



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