2012 SUSTAINABILITY IN PUBLIC WORKS CONFERENCE 
ONLINE SPEAKER INFORMATION CENTER

 
2012 Sustainability in Public Works Conference speakers have been selected and notified. If you are not a confirmed 2012 speaker but are interested in speaking at one of APWA's 2013 conferences, please visit the Call for Presentations page to submit a speaking proposal for 2013 events.
 

Welcome – 2012 Sustainability In Public Works Conference Speakers!

This is your one-stop center for learning about APWA and the Sustainability audience and for finding out what your responsibilities are as an APWA Sustainability Conference Speaker. Please read all of the information presented below and submit the requested forms by the stated deadlines.
 
We very much appreciate your efforts in preparing your presentation and would like to assist you in any way we can. If you should have any questions, please contact APWA's Professional Development staff at: sustainabilityspeakerinfo@apwa.net or Karen Wilson (kwilson@apwa.net), Senior Manager- Continuing Education, (816) 595-5210.
 
Visit the Sustainability in Public Works website for a complete look at all of the education programming and special events that will occur at the 2012 Sustainability in Public Works Conference. Also, check out the description and learning objectives for your presentation. Simply hover over "FOR ATTENDEES" then click on "EDUCATION SESSIONS."

Speaker Checklist and Important Deadlines

May 15 Submit Online Audiovisual Equipment Request Form
May 25 Hotel reservation deadline to get discounted conference rate. Go online to make your reservation.
May 25 Speaker Registration: Click here for Speaker Registration Form. See speaker registration policy below.
All speakers MUST complete and return this form.
June 15     You submit your handouts any time prior to the conference. See instructions below. 
Upload handouts to: ftp://education:education@ftp.apwa.net

Speaker Registration Policy

All speakers MUST complete and return to APWA the Speaker Registration Form to be eligible for the speaker registration benefits described below. DO NOT USE ONLINE REGISTRATION OPTION.
  1. Speakers attending the conference only on the day that they are speaking will receive a complimentary registration for that day. Please fill out the Speaker Registration Form indicating that you are choosing the option of only attending on the day that you speak.
  2. Speakers attending the full conference will receive a complimentary registration only for the day they speak and must pay the following amounts to account for the rest of their conference attendance: $219 Member, Member, $309 Nonmember if you register by May 25th. If register after May 25th, the fees are: $269 Member, $359 Nonmember. Please fill out the Speaker Registration Form indicating that you are choosing the option of attending the full conference and paying the fees listed above.

Speaker Responsibilities

Presentation Guidelines: APWA audiences come to our conferences expecting a professional level of exchange and to be able to take home information that will help their agencies provide improved public works services to their communities.
The four most common complaints noted on evaluations are:
  1. "The presentation was a 'sales' pitch for a particular product or service."
  2. "I couldn't read the slides."
  3. "One speaker took so much time that the others were not able complete their full presentations."
  4. "I'd like more practical knowledge."
In response, these are the requirements we ask of you as you prepare for your session: 
  1. Submit your presentations as PowerPoint files to APWA no later than June 15, 2012 in electronic format.  
    For instructions and preparation tips, review our Guidelines for Acceptable Handout Materials.
  2. If there are other speakers in your session, be sure to coordinate with them in advance to make sure that all of your presentations will fit into the assigned time frame. If you do not have the contact information for the individuals you will be co-presenting with, please contact APWA's Professional Development staff at sustainabilityspeakerinfo@apwa.net or Karen Wilson (kwilson@apwa.net), Sr. Manager of Continuing Education, (816) 595-5210. We also recommend that you meet with the other speakers prior to your session to load all of your presentations on to one laptop computer.
  3. Selling from the podium can create conflict of interest problems for APWA. Presentations at APWA programs should never be advertisements for your products or services. If a product comparison is part of your presentation, disclose your financial interest in your product or service and discuss the strengths and weaknesses of competing products fairly.

Handout Information

Most APWA speakers use their PowerPoint slide presentations as their handouts. To meet our goal of an “almost paperless” conference, APWA will NOT be printing your handouts and distributing them at the conference. INSTEAD, speakers must submit their handouts to us in advance to the conference and we will post them in PDF format on the conference website for attendees to download either prior to or after the event. We have a fast and easy way for you to submit your handouts. Simply upload your files to APWA's ftp site.

 To upload using Internet Explorer:
  1. Name your file using your session database code and last name (i.e. 7204 Smith).
  2. ftp://education:education@ftp.apwa.net
  3. Depending on your version of Internet Explorer, you may have to enable the FTP Folder view.
           a. Click on the “Page” pull down menu, select Open FTP Site in Internet Explorer  --or-
           b. Click on the “Tools” pull down menu, select Internet Option, Advanced, Enable FTP
  4. If prompted for a username and password, enter “education” for both fields.
  5. Double click to open the “Sustainability 2012” folder.
  6. Drag and drop your handout file(s) into the folder.
  7. Once your files appear in the window, you’re done! Just close the window.
  8. If you have trouble using the ftp site, you may attach your handouts in an email to sustainabilityspeakerinfo@apwa.net. Note: Many email servers won’t allow people to send large files, so please try the ftp site first. If that doesn’t work either, give Heather Delacruz a call (816) 595-5215 and we’ll come up with other options.

Audiovisual Equipment Guidelines

APWA will provide LCD projectors, screens, and microphones as standard equipment in each session room. 
PLEASE NOTE: Speakers Must Bring Their Own Laptop Computers. 
We suggest that if there are multiple speakers in your session that you get together and load all of your PowerPoint slide presentations on to one laptop computer prior to the presentation.  All speakers must fill out and submit an Audiovisual Equipment Request Form online, either indicating that you will only need the standard AV set –OR- that you will need additional AV services or equipment such as Internet connection, or sound amplification for your slide presentation.
 

Travel/Lodging Arrangements

APWA does not reimburse travel expenses or make lodging arrangements for education session speakers. You are responsible for making your own travel arrangements and covering the expenses connected with your travel to APWA's 2012 Sustainability in Public Works Conference. Please make your hotel reservations early, as premium hotel space goes quickly.
 

If You Must Cancel:

Information about your presentation has been included in marketing materials prepared to announce this conference. Registrants expect and look forward to your presentation. If it is possible, you will be asked to recruit a replacement speaker to assume your commitment.
 
If at any time you become unable to honor your commitment to participate, please notify APWA's Professional Development staff at sustainabilityspeakerinfo@apwa.net or Karen Wilson, Senior Manager of Continuing Education, (816) 595-5210 (kwilson@apwa.net); Heather Delacruz, Professional Development Coordinator (hdelacruz@apwa.net) (816) 595-5215. 
 

If You Have Questions

If you should have any questions, please feel free to contact us at: sustainabilityspeakerinfo@apwa.net or Karen Wilson, Senior Manager of Continuing Education, (816) 595-5210 (kwilson@apwa.net); Heather Delacruz, Professional Development Coordinator (hdelacruz@apwa.net) (816) 595-5215.
 
Missed this year's Call for Presentations? It's not too late to submit a proposal for APWA's 2013 events!
Visit the Call for Presentations page for details.